Do A Project
Meridian projects include a variety of services ranging from presentations on change management to managing projects for workflow implementations.
All requests submitted to Meridian require a sponsor and a sponsorship meeting. Sponsor roles and responsibilities may be reviewed in advance to ensure a successful sponsorship meeting.
Requests for a presentation only will be accepted in person, phone or email and will be scheduled at the convenience and availability of participants.
The following describes a Meridian COE project progression.
Complete the Meridian project request form.
Sponsorship Meeting to Determine:
- Scheduling Logistics
- Other Project Details
Projects will be prioritized by the COE using the following criteria:
- Impact or value to stakeholders
- Metrics – ability to gather data to measure critical parts of a process, identify issues and quantify improvements
- Leveraging potential – can the new process/technology benefit other areas within the Mines community
- Commitment from sponsors – resources for process mapping, metric gathering, reporting and resilience to see a project through implementation is imperative
Once a request is received, the COE meets with the sponsor to outline project scope which may include the following:
Process mapping sessions and data gathering
- Procedural Changes
- Policy Changes
- Process Training and Communication
Memorandum to Vice President – If policy or procedural change requires VP approval
Facilitation with implementation of recommendations
Re-engineering processes may require new technologies. If so the process for implementing new systems and using Information & Technology Solution (ITS) services starts with completing a ITS project request form. COE can work with functional areas and ITS as appropriate to facilitate implementation in work flow software.
Campus implementation should include communications, training and project closeout. Communications should address:
- Project purpose
- Documented policy and procedure changes
- Organization changes
- Training and information regarding the process
- Feedback loops
- Department (internal)
- Campus (external)
- Metrics to measure success
- Steps that need to be implemented at a later date
- Feedback mechanisms